The Benefits of Securing Your Business Email with Encryption
When you think of business communication, one of the first things you probably think of is email. Globally we sent almost a trillion emails each year. From reaching out to a past business partner to sending a confidential document with contract information, email can be used for all sorts of purposes. But, with the convenience of email comes a lot of risk. These days, hackers love to target emails simply because of the amount of data that they hold.
As a business owner, it’s important that you implement the proper security protocols to keep your data protected. To achieve a high level of data security, consider using encryption for your emails. Keep reading to learn about email encryption and the top benefits of using it.
What is Email Encryption?
Encryption is already used to protect confidential environment such as credit cards and other personal data. With the risk of email-based attacks growing, it only makes sense to also use encryption for your business email. Since most business is conducted via email messages, it’s crucial that the data within them is protected.
Data encryption works by translating the data into another form. Once in this unreadable form, the data can only be accessed through the use of a secret key or a password to decrypt the information. By using an encrypted email service you can safely signup online to any website, service, or network as well as securely share sensitive or confidential information and documents.
There are all sorts of benefits to encrypting data, especially data that is sent over the web using an email service. Here are some compelling reasons to use encryption in your business environment.
Reliable Data Protection
Obviously one of the most important benefits of using email encryption is the fact that it provides reliable data protection. Governments all over the world use encryption to protect classified information just as businesses use it to protect business secrets and tradecraft. No matter if you’re sending financial data to a coworker or planning a deal with a future business partner, you want to know that this information cannot be accessed by an unauthorized party. With email encryption, you can have the peace of mind that business secrets remain just that.
In the business world, time is money. No one wants to have to follow a mundane process to share confidential data. The ability to complete a task quickly and efficiently is a must. With server-based email encryption, your employees can easily send and receive emails without having to use alternative file storage or some other secure program. This means the days of using shared drives to house and collaborate on confidential documents are of the past! The right encryption software won’t impede email usage.
Easier to Verify Senders
Have you ever faced the nightmare of having a spam message sent to all of your personal email contacts? Imagine this happening on your business email account! Not only would this put your client’s information at risk, it also makes your company look unprofessional and highly insecure.
By using email encryption, there is a much lower risk of spam emails making their way into your business inbox. With encryption, a digital signature is attached to every message. In turn, your in-house employees as well as your external contacts can quickly verify the sender. This all but alleviates the risk posed by spam email and malicious email attachments.
Improved Safety in the Cloud
The switch to using cloud-based applications has taken the business world by storm. Using the cloud is extremely cost effective but it does pose certain risks. Housing sensitive data on the cloud leaves it vulnerable to unauthorized access. Imagine a competitor gaining access to your company’s most prized secrets. By using encryption, your company can safely operate within the cloud. Not only can emails be encrypted when they’re in transit, they can also be protected when at rest.
Depending on your industry, your company may be subject to legal rulings when it comes to certain types of information. For example, if you run a business that works with medical data, such as patient health information, you’re required under HIPAA to properly safeguard this data. Encryption is a sure way to meet the compliance standards set by HIPAA and other data protection laws. Without it, your company is at a much greater risk of a potential breach that could cause serious legal damage.
Hackers continue to evolve their attacks in hopes of making them harder to detect and prevent. By using encryption on your email server, you can confidently send emails without the worry of the message being intercepted and viewed by a malicious user. Have you ever had your email hacked? Tell us about it in the comments below.